Common Address¶

The Common Address functions allow you to centrally store and quickly insert frequently used addresses. These addresses can be organised into logical groups or categories, such as Barristers, Courts, Real Estate Agents, and Law Firms. When searching for an address, you can narrow the list to show only addresses from a particular group. An address can belong to more than one group.

Each common address entry is assigned a unique code. You insert an address into a document by entering the code and then clicking the Common Address button on the ribbon. In this respect, it is similar to the Office AutoText function. However, the I-Deal Docs common address feature offers a number of advantages over Office’s AutoText, most notably:

• search facility – useful when the address code is unknown

• variable prompting – addresses may contain prompting information for “variables” within the body text. A pop-up data-entry window will appear as the address is inserted. For example, you could set up a general address for an organisation and have it prompt for a specific recipient’s name each time the address is inserted

• address reports – reports can be generated showing details for each address

• additional data – each address can optionally store extra information such as ACN, email address, phone, fax, and mobile number. These details can be accessed and merged into documents via the Variable Prompt functions of I-Deal Docs

• no impact on startup – common addresses are not stored in globally loaded templates, so they do not slow the startup of Word.